Office Assistant

Arundel Rivers Federation seeks a full-time Office Assistant to provide administrative support to our staff, assist with fundraising and event planning, and help us communicate our work to supporters across our watersheds.

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​About Arundel Rivers Federation:

Deeply rooted in the South, West, and Rhode Rivers, Arundel Rivers Federation heals and protects our waterways and champions clean water across Maryland. Our office is located just minutes from historic downtown Annapolis, Maryland and houses a team of environmental leaders who deliver watershed restoration projects, monitor the health of our rivers, advocate for our lands and our rivers, and provide hands-on environmental educational opportunities.

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Responsibilities:

The Office Assistant will report to the Deputy Director who oversees all development, external communication, and staff operations at Arundel Rivers. Specifically, the Office Assistant will assist the Deputy Director in the following ways:

Development Program and Fundraising Support (50% of weekly hours)

• Process weekly checks and donations accurately;

• Generate and mail timely donor acknowledgement letters;

• Assist in database management for newsletters and fundraising efforts;

• Provide logistical support for event planning;

• Collaborate to meet quarterly fundraising campaign goals; and

• Manage in-house direct mailings to supporters.

Communications (25% of weekly hours)

• Publish engaging content for social media platforms;

• Assist in the creation of the monthly e-newsletter to supporters;

• Produce visual materials and graphics using Canva;

• Draft and edit press releases and other communications materials for media outlets; and

• Perform regular updates and maintenance of the website.

General Administrative & Business Management (25% of weekly hours)

• Monitor and respond to incoming emails and phone calls;

• Manage monthly office supply procurement;

• Maintain and submit monthly credit card reconciliation and mileage reports;

• Coordinate logistics for staff and board meetings; and

• Assist with general business and office management tasks as required.

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Work Schedule:

The position will work 40 hours per week with most hours worked Monday through Friday. There will be occasional evening and weekend work attending and organizing fundraising and donor outreach events. Telework and flexible schedules are supported and encouraged.

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Position Requirements and Qualifications:

• Bachelor’s degree in communications, business, finance, public relations, or a closely related discipline is preferred;

• Strong organizational skills and the ability to manage multiple deadlines and tasks at once;

• Experience or familiarity with database and website content management software;

• Experience or familiarity with graphic design software, such as Canva;

• Excellent written and verbal communication skills; and

• Familiarity with business management operations and budgeting is a plus, but is not required.

 

Salary and Benefits:

• Starting salary range is $46,000 to $50,000 depending upon qualifications. The position is eligible for performance-based bonuses as well as increases in annual salary based upon the outcome of performance reviews and regional economic trends;

• Competitive, employer-provided health, dental, vision, and short and long-term disability insurance;

• SIMPLE IRA retirement plan with employee match of up to 3% of annual salary;

• Flexible scheduling including virtual and teleworking opportunities;

• 16 paid holidays, 15 days of paid, annual leave increasing to 20 days after two years of employment, and 10 days of paid sick leave annually; and

• Funding available for professional development and attendance at national and regional conferences.

 

Start Date:

The successful candidate should be prepared to begin work in April of 2026, or sooner. 

To Apply:

Please email a cover letter and resume to jobs@arundelrivers.org with your name and “Office Assistant” in the subject title.

 

2026 Summer Internships

Want to spend a summer on a boat monitoring the health of our rivers, at summer camps helping kids navigate unique environmental experiences, or in an underwater grass processor prepping grass seeds for restoration projects? Then join Arundel Rivers as one of our 2026 Summer Interns!

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We are hiring two college-level interns who will be embedded within our monitoring and outreach teams for 24 hours each week for up to 12 weeks between mid-May and mid-August with flexible start and end dates. Interns will have an opportunity to learn from leaders in the environmental field as they contribute to critical environmental programming. Read more about both internship opportunities below: 
 

Arundel Rivers Monitoring Intern

• Assist the South, West, and Rhode Riverkeeper in monitoring the health of our local waterways. Join the monitoring team for weekly water quality testing by boat at nearly 40 tidal monitoring sites across our three rivers. At each site, we measure water clarity, dissolved oxygen, nutrients, algae, and other essential parameters. Assist our monitoring team in calibration and handling of monitoring equipment, data entry, sample collections, and more. 

• Collect bacteria samples at neighborhood docks and swimming beaches weekly. The intern will assist in publishing weekly bacteria results to the general public and work with the monitoring team in educating the public in safe swimming practices. 

• Support submerged aquatic vegetation (SAV) restoration by assisting our monitoring team in harvesting, processing, storing, and planting native SAV seed.  All summer long, Arundel Rivers will manage a turbulator: a machine that separates SAV seeds from collected plant matter. The intern will help coordinate volunteers to collect SAV from our rivers, process the SAV through the turbulator, prepare the SAV seeds for restoration plantings across the county and region, and conduct SAV plantings in our rivers.
   

Please note that the Arundel Rivers Monitoring Intern will be required to spend a large portion of their time in the field, often on the boat, in the river, or working at the turbulator outside for up to 8 hours a day. These can be hot, wet, and messy days that require physical work. While most work will be completed in the field, desk work associated with Monitoring tasks will likely also be necessary at our office located in Annapolis. Some of the desk work will be dedicated to completing an internship capstone project, to be designed alongside their supervisor.
 

The monitoring team typically conducts water quality monitoring all day Wednesday and bacteria monitoring on Thursday mornings. Please make sure that you are available at these days/times throughout the summer. The dates for submerged aquatic vegetation (SAV) restoration are subject to change, so it is important for the monitoring intern to be flexible to schedule shifts. 
 

Arundel Rivers Education and Outreach Intern

• Assist the Outreach Coordinator in running youth summer camp activities across three partner sites, including YMCA Camp Letts, Marshall Hope Corporation at Quiet Waters Park, and the West River Center. The intern will have the opportunity to lead lessons and potentially develop their own. Sample activities include seine netting, planting on shorelines, watershed table lessons, and Invasive Plant Mafia. 

• Support outreach events like litter pick ups, shoreline plantings, oyster drop off days, and more to connect with our community and get hands-on experience in volunteer engagement.

• Collect bacteria samples at neighborhood docks and swimming beaches weekly. The Education and Outreach Intern may also assist with some monitoring tasks as suits their interests and their workplan.
   

The Arundel Rivers Education and Outreach Intern will spend a majority of their time in the field, whether that be at camp, on a restoration site, or out with our monitoring team. The intern can expect around 4 hours of in-office time each week, to be used for programming preparation and occasional computer tasks. The Education and Outreach Intern will also complete an internship capstone project, to be designed alongside their supervisor.
 

Both our Education and Outreach and Monitoring Intern will have the opportunity to participate in the Chesapeake Bay Internship Program (CBIP). This program will provide our summer interns with professional growth opportunities through mentorship, professional development, and networking. The intern will work with their mentor to attend a variety of events (an orientation, education workshops, cohort meet-ups, and an end-of-summer symposium) based on their interest and established schedule.

 

While most work will be completed in the field, our interns may conduct any necessary desk work at our office located in Suite 208 at 2444 Solomons Island Road, Annapolis, MD, 21401. Our interns will receive $16.00/hour plus a $30/month cell phone stipend and reimbursement for any travel to and from the office to field locations in their personal vehicle. 
 

Please submit your resume and a cover letter to jobs@arundelrivers.org. Please include your first and last name and the position(s) for which you are applying in the email’s subject line. Example: Jane Doe’s Application for the Education and Outreach Intern. We will be accepting applications until Tuesday, February 17th.